VDI Wissensforum GmbH Terms and Conditions

1. Services

These terms and conditions apply to companies, authorities, research facilities and private individuals. VDI Wissensforum GmbH, hereafter referred to as VDI Wissensforum, renders its scope of services according to the event descriptions laid out in the current event program, which is amended from time to time.

VDI Wissensforum reserves the right to change presenters or to alter the program in exceptional circumstances.

2. Registration and confirmation 

Registration with VDI Wissensforum must be done in writing, i.e. by e-mail, fax, letter or online at www.vdi-wissensforum.de. Registrations are counted and considered in order of their arrival.

3. Hotel and access

Room bookings need to be made by the participant. There is a limited contingency of rooms booked at the event hotel that can be accessed using the keyword “VDI”. To book one of these rooms, please contact the hotel directly by phone. There is no automatic right to reserve these rooms or take advantage of these special conditions.

4. Cancellation by VDI Wissensforum

There is no right to the execution of an event in the case of cancelation due to sickness of the presenter, force majeure or other circumstances outside of VDI Wissensforum’s control. The aforementioned provision also applies when VDI Wissensforum has confirmed an event as a result of the minimum number of participants being reached.

VDI Wissensforum reserves the right to cancel an event up to 14 days before it is due to take place if the minimum number of participants is not reached. In case of cancellation by VDI Wissensforum, there is a right to refund for the participation fees paid only.

No fault is accepted in selecting the event location (culpa in eligendo). VDI Wissensforum is not responsible for the content of the seminar. This is solely the responsibility of the seminar leader.

5. Cancellation or rebooking by the participant

Cancellations and changes to bookings must be made in writing. In the case of cancellation up to 14 days before the event begins, a handling fee of €50.00 + VAT is charged. After this time period, the full participation fees are charged according to the invoice. The mail date receipt stamp is decisive in this and other cases. Upon request, we can send the event documentation upon receipt of the invoiced amount. Changing the booking to another event also must be done up to 14 days before the beginning of the event. There is no possibility to change the booking thereafter.

A replacement participant can be nominated free of charge at any time. Please note that there is no invoice correction in this case. If the same discount conditions (such as membership of VDI, for example) do not apply to the replacement participant, then the invoice will be corrected.

The provisions concerning cancellation of the event are applied in cases where a registered participant does not take part in the event without prior notice. You do not have rights to claim compensation, loss or to make a claim for rights of retention, except if your demands are legally valid or undisputed.

6. Event documents

Event documentation will be provided to every participant on site. Rights to these documents, such as manuscripts, exercises or case studies belong exclusively to VDI Wissensforum. Replication, digitalization, publication, distribution or making available for download or any other use outside of the event requires the express and written permission of VDI Wissensforum GmbH.

7. Event fees

Event fees include all event documentation, lunch with every full event day as well as drinks during the breaks. The event fees are net.

8. Payment conditions

Participation fees are due without any reduction no later than 14 days before the beginning of the event. Participation fees must please be sent upon receipt of the invoice. Participants with a billing address outside of Germany, Austria or Switzerland must pay by credit card. Invoice generation is performed electronically. Please consider whether you need a printed invoice.

9. Certificates of attendance

Participants receive a certificate of attendance for every seminar, forum, training session or workshop on site. Certificates of attendance for conferences or conventions are only issued upon request. 

10. Place of jurisdiction and applicable laws

The legal relationship between the contracted parties or the parties affected in connection with the contract are subject to the laws of the Federal Republic of Germany with the exclusion of the UN CISG. The place of jurisdiction for any legal disputes in connection with the contract is Düsseldorf. If any one clause of the contract becomes either wholly or partially void, unfeasible or unworkable then the rest of the contract remains intact and unaffected.

A further, valid and workable clause can retroactively take the place of the void, unfeasible or unworkable clause, which the parties have agreed upon from an economic point of view, if they would have been aware of the unworkability and infeasibility of said clause at the point of signing the contract. The same applies to a gap in the contract.

11. Consent concerning the use of photographs or film of participants

Insofar as photographs are taken or film material is made at the behest of VDI Wissensforum as part of an event and these images or film material clearly depict a participant, who is recognizable, then the affected participant hereby agrees to the (free) usage of this film or photographic material for advertising measures by VDI Wissensforum for similar events, especially in print advertising, Internet, Social Media, as well as printed material and press material. Any other usage of said film or photographic material or distribution that comes as a result of handling of the film or photographic material by third parties is not allowed. The only exception being for press representatives and press releases for the event. Presenters, participants and exhibitors do not count as third parties in this case.

Furthermore, the participant agrees that photographs or film material collected and made for the aforementioned purposes is stored and processed in digital form for future use by VDI Wissensforum.

Should the participant not agree to being filmed or photographed, then we would kindly request them to please make this clear to staff at the check in counter. The participant can withdraw their consent for the usage of their image in film or photographic material for advertising purposes at any time in writing. Upon receipt of the withdrawal of consent, VDI will not use film or photographic material depicting the participant for advertising purposes and will delete any saved photographs in which the participant is identifiable.

12. Consent concerning the transfer or participant lists

The participant gives their consent to transfer and to make viewable a participant list with the information they have provided (name, company). In individual cases, this list is provided to other participants and exhibitors at the event to facilitate making mutual contact. In exceptional cases, we reserve the right to pass on this information to interested third parties. Participants are made aware of this in advance. The participant can withdraw their consent to the usage of data for this purpose at any time by sending an informal message to VDI Wissensforum.

13. Online dispute resolution platform

Under current law, we are obliged to make consumers aware of the existence of the European online dispute resolution platform, which is used to resolve disputes without the need for involving courts of law. The European Commission is responsible for the establishment of this platform. You can find the platform here: http://ec.europa.eu/odr

VDI Wissensforum is not obliged and not prepared to take part in dispute resolution procedures at independent consumer arbitration services.

14. Agreement on processing of data

Our general provisions concerning the usage of your data can be found here.