Data Protection Statement

Name and address of those responsible

The responsible party (“we”) in relation to the General Data Protection Regulation and other member state’s national data protection laws as well as other provisions related to data protection is:

VDI Wissensforum GmbH
VDI-Platz 1
40468 Duesseldorf
Germany
Tel.: +49 (0)2116214-201
E-Mail: wissensforumvdide

Name and address of the data protection officer

The responsible party’s data protection officer is:

RA Dieter Anders
VDI GmbH
VDI-Platz 1
40468 Düsseldorf
E-Mail: datenschutzvdide

Information about the collection of personal data

The following statements will inform you about how we collect personal data when using our website. Personal data is all data that is related to you personally, such as your name, address, email address and user behavior, for example.

When making contact with us by email or through a contact form, we save the data you transmit (your email address and your name and telephone number if applicable) to be able to answer your questions. The data collected in the process is deleted insofar as it is no longer needed or inhibits its processing when legal obligations to preserve records exist. The legal basis is article 6, paragraph 1 S. 1 lit. f DS-GVO, or when it comes to fulfilling a contract or the fulfillment of pre-contractual measures, article 6, paragraph 1 S. 1 lit. b DS-GVO.

We will inform you in detail about individual processes if we need to pass your data on to contracted third parties for individual website functions or would like to use your data for advertising purposes. We will also inform you about the set criteria for the duration of storage.

Your rights

You have the following rights in terms of your personal data:

- The right of disclosure
- The right of amendment or deletion
- The right to limit processing
- The right to object to processing
- The right of data transferability

You also have the right file a complaint about our use of your personal data at a national data protection regulator.

Collection of personal data when visiting our website

If you solely use our website for informational purposes, i.e. if you do not register or provide us with any further details, then we only collect the personal data that your browser sends to our server. If you would like to look at our website, then we collect the following data that is necessary for technical reasons and to ensure stability and safety (legal basis article 6, paragraph 1 S. 1 lit. f DS-GVO):

(1)  Information about the browser type and version

(2)  The user’s operating systems and its platform

(3)  The user’s Internet service provider

(4)  The user’s IP address

(5)  Date and time of access

(6)  Websites that have led the user’s system to our website

(7)  Websites that were accessed by the user’s system through our website

(8)  Volume of data transferred

(9)  Access status/http status code

In addition to the aforementioned data, cookies are saved on your computer when you use our website. Cookies are small text files that are saved on your hard drive by your browser and note specific information (set by us) that is then sent to us. Cookies cannot run programs or transmit viruses to your computer. They are used to make our Internet presence more effective and user friendly as a whole.

Use of cookies:

a) this website uses the following kinds of kinds of cookies, whose function will be explained as follows:

-                Transient cookies (explanation b)

-                Persistent cookies (explanation c).

b) Transient cookies are automatically deleted when you close your browser. This includes session cookies in particular. They save a so-called session ID, which allows various requests your browser makes to be allocated to a common session. Your computer can de identified in this way when you return to our website. Session cookies are deleted as soon as you log out or close the browser.

c) Persistent cookies are automatically deleted after a set period of time, which can vary depending on the type of cookie. You can delete cookies at any time in your browser’s security settings.

d) You can set up your browser according to your individual wishes and block third party cookies or all cookies completely, for example. However, we would like to make you aware of the fact that you may not be able to use all the functions on this website if you do so.

Bookings

If you would like to book a space for an event on our website, then it is necessary for you to give us the personal details we require to complete the booking in order to complete the contract. The information required to complete the contract is specially highlighted. Further information is voluntary. The data you provide is processed to complete your booking. In doing so, we can send your payment details to our bank. In the case of individual orders made under a registration, data is collected that is necessary to process payment made by the payment methods you have chosen. This data is given to a corresponding payment services provider or is taken directly from them as part of the payment process. Payment can be made by credit card and by invoice on this website. The legal basis for this is article 6, paragraph 1 S. 1 lit. f DS-GVO.

We can also process the data you provide to inform you about other events that may be of interest to you or send you emails with technical information.

After the contract is completed and full payment has been made, your data will be blocked for further use and deleted after expiration of commercial and tax-related obligations to preserve records.

Forms

Our website contains various forms, with which you can make specific requests or leave information, such as questions about certain events, press accreditation, the download of specific material or updating your data. The required fields are highlighted in the forms accordingly. Providing further, correspondingly highlighted data is voluntary and is used primarily to be able to address you personally. We use this data for the purposes of the request(s) you have made. The data collected in this case is deleted as soon as its storage is no longer necessary, or inhibits its processing when legal obligations to preserve records exist. The legal basis for this is article 6, paragraph 1 S. 1 lit. f DS-GVO or, or when it comes to fulfilling a contract or the fulfillment of pre-contractual measures, article 6, paragraph 1 S. 1 lit. b DS-GVO.

E-Mail

With your consent, you can subscribe to our newsletter, white papers and other email services, with which we inform you about our current events and other news connected to our company. The services advertised are listed in the consent agreement.

The so-called double opt-in procedure is used to register for our email service. This means that we send you an email to the address provided asking you to confirm that you would like to receive the newsletter. In addition to that, we save the IP address used and the time of registration and confirmation. The purpose of the procedure is to be able to verify your registration and to clarify any potential misuses of your personal data.

The only requirement for receiving emails as part of the email service is your email address. The provision of further, specifically highlighted data is voluntary and is used to be able to address you personally. After receiving your confirmation, we save your email address in order to send you the newsletter. The legal basis for this is article 6, paragraph 1 S. 1 lit. f DS-GVO.

You can withdraw your consent to receiving the newsletter and can unsubscribe from it at any time. To withdraw your consent, you can click on the link provided in every newsletter email, send an email directly to wissensforumvdide or send a message to the contacts listed in the imprint.

We would like to make you aware that we analyze your user behavior when sending you newsletters. To perform this analysis, the emails sent contain so-called web-beacons or tracking pixels that show one-pixel images that are saved on our website. For the analysis, we automatically connect the data collected when visiting the website (see above) and the web-beacons with your email address and an individual ID. The data collected in this way is used to create a user profile, which allows us to tailor the newsletter to your individual interests. In the process, we collect data when you read our newsletter and which links you click on. This allows us to deduce your personal interests. This data is connected with the actions you take on our website. The legal basis for this is article 6, paragraph 1 S. 1 lit. f DS-GVO.

You can withdraw your consent to this tracking at any time by clicking on a special link provided in each email or by contacting us in another way. The information is saved for as long as you subscribe to the newsletter. After de-registration, the data saved is purely statistical and anonymous.

Google Ads Conversions

We use Google Ads to draw attention to our attractive offers on external websites with the help of advertising materials (so-called Google Ads). In relation to the advertising campaign’s data, we can determine how successful individual advertising measures are. We do this in order to show you advertising that is of interest to you, to make our website more interesting to you and to achieve a fairer calculation of advertising costs.

These advertising materials are provided by Google through a so-called ‘ad server’. We use ad server cookies, which use certain parameters to measure success, such as the overlay of ads or user clicks. If you arrive at our website via a Google ad, then Google Ads saves a cookie on your computer. These cookies generally loose their validity after 30 days and should not be used for the purposes of identifying you personally. As a rule, these cookies save analytic data such as the unique cookie ID, the number of ad impressions per placement (frequency), the last impression (relevant for post-view conversions) as well as opt-out information (markers that indicate that the user does not want to be solicited).

These cookies allow Google to recognize your Internet browser. If a user visits an ads client’s specific websites and the cookie saved on their computer is still valid, then both Google and the client can see that the user clicked on the ad and that it led to the website. Every ads client is allocated a different cookie. This means that cookies cannot be traced back through the websites of ads clients. We do not collect and process personal data in the advertising materials mentioned. Google only provides us with statistical analyses. On the basis of these analyses, we can recognize which of the advertising materials used are particularly effective. We do not receive further data from the use of advertising materials. In particular, we are not able to identify the user on the basis of this information.

Because of the marketing tools used, your browser automatically establishes a direct connection with a Google server. We have no influence upon the scope and further usage of the data by Google that come as a result of using this tool. As far as we know, Ads Conversion gives Google the information that you have clicked on a specific section of our Internet presence or an ad. If you are registered with a Google service, then Google can allocate this action or visit to your account. Even if you are not registered with Google or are not logged in, it is still possible that the provider can find your IP address and save it.

You can prevent this kind of tracking in various ways: a) by setting up your browser software accordingly, especially by suppressing third-party cookies, which ensures that you don’t receive ads from third parties; b) by deactivating cookies for conversion tracking by setting up your browser so that cookies from the domain ‘www.googleadservices.com’ are blocked (this setting is deleted when you delete your cookies); c) by deactivating interest-based ads from providers that are part of the self-regulating ‘about ads’ campaign, a list of which can be found here http://www.aboutads.info/choices (this setting is deleted when you delete your cookies); d) by permanent deactivation in Firefox, Internet Explorer or Google Chrome at the following link: http://www.google.com/settings/ads/plugin. We would like to point out that by taking any of these measures, it is possible that you will be unable to use all the functions we offer completely.

The legal basis for the processing of your data is article 6, paragraph 1 S. 1 lit. f DS-GVO. Further information about data protection at Google can be found here: http://www.google.com/policies/privacy and https://services.google.com/sitestats. Alternatively, you can visit the Network Advertising Initiative (NAI) website at www.networkadvertising.org. Google is also subject to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.

Remarketing

In addition to Ads Conversion, we also use the Google Remarketing application. This is a process with which we want to be able to address you again. This application can lead to you being shown advertisements while browsing the Internet after visiting our site. This is done via the cookies saved by your browser, which Google uses to collect and analyze your user behavior when visiting various websites. This is how Google can determine that you have previously visited our website. According to Google, a consolidation of your personal data that Google has saved and the data gathered as part of remarketing does not happen. Pseudonymisation is used, especially in remarketing, according to Google.

 Google Analytics

This website uses Google Analytics, a Google Inc. (“Google”) web analysis service. Its use involves “universal analytics”. This makes it possible to analyze a user’s data, sessions, interactions and activities across multiple devices by assigning a pseudonymous user ID. Google Analytics uses cookies, text files that are saved on your computer and allow for the analysis of a website’s use. As a rule, information generated by cookies are transmitted to a Google server in the USA and saved there. If IP anonymisation is activated on this website, then your IP address is shortened by Google if you are in European Union member states and other countries that are members of the European Economic Area. Your full IP address is only sent to Google in the USA and shortened there in exceptional circumstances.

On behalf of the operator of this website, Google uses this information to analyze your use of the website, to generate reports about website activities and to deliver further website and Internet usage-based services to the website operator.

As part of the usage of Google Analytics, the IP address your browser transmits is not connected with other Google data. The data we send and the data connected to cookies, user recognition (such as a user ID) or advertising IDs are deleted automatically after 14 months. Data that has reached its retention period is deleted automatically once a month.

You can prevent the saving of cookies on your computer by setting up your browser accordingly. However, we would like to point out that it is possible that you may not be able to use all of the functions provided on the website completely. Furthermore, you can prevent the collect of data generated by cookies and website usage-related data (including your IP address) by Google by downloading and installing the plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

You can prevent collect by Google Analytics by clicking on the link below. An opt-out cookie is set, which will prevent the collection of your data when visiting our sites:

deactivate Google Analytics

To prevent data collection by universal analytics on various devices, you need to perform the opt-out on all systems used.

This website uses Google Analytics with the extension “_anonymizeip()”. This means that IP addresses are processed in a shortened form, which makes a connection to an individual virtually impossible. As soon as any data collected can be connected to a person, it is automatically barred and the personal data is deleted immediately.

We use Google Analytics to analyze how our website is used and to be able to constantly improve it. The statistics gained can help us improve our Internet presence and make it more interesting to for you as a user. In exceptional cases where personal data is transmitted to the USA, Google is subject to the EU-US Privacy Shield: https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is article 6, paragraph 1 S. 1 lit. f DS-GVO.                                                            

Third party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms and conditions: www.google.com/analytics/terms/de.html, Overview of data protection: www.google.com/intl/de/analytics/learn/privacy.html, Google’s data protection policy: www.google.de/intl/de/policies/privacy.

Shariff Bookmarking

Our websites contain Shariff plug-ins. They allow you to set bookmarks or to share interesting content with other users. This plug-in allows us to offer you the possibility to interact with other users in social networks, thus improving our Internet presence and making it more interesting to you. The legal basis for the use of plug-ins is article 6, paragraph 1 S. 1 lit. f DS-GVO.

Your Internet browser makes a direct connection with Shariff servers as well as selected social networks or bookmarking services through this plug-in. The receivers obtain information that you have accessed our website and the other information automatically collected when visiting the website (see above). This information is processed on Shariff servers in the USA. When you send content from our website to social networks or bookmarking services, a connection can be made between your visit of our website and your user profile on the respective networks. We have no influence on the data gathered and how it is processed. We are also unaware of the complete scope of data collected and what time limits apply to their storage. We have no information about the deleting of data collected by the plug-in provider.

The plug-in provider saves this data as user profiles and uses it for advertising, market research and/or needs-based design of their website. This kind of analysis takes place (even for users that are not logged in) to deliver needs-based advertising and to inform other users of social networks about your activity on our website. You have the right to object to the creation of user profiles. However, you have to contact the provider of the plug-in in order to be able to do so.

If you would like to opt-out of this process, then you can object to the data collection and storage at any time with an opt-out cookie, which also works in future: help.github.com/articles/opting-into-or-out-of-data-use-for-your-private-repository/. Alternatively, you can set up your browser so that it prevents cookies.

Further information about the nature and scope of data collection and its processing by the plug-in provider, as well as further information about your corresponding rights and set-up possibilities to protect your privacy can be found at: GitHub, Inc. 88 Colin P. Kelly Junior Street, San Francisco, CA 94107, USA, help.github.com/articles/github-privacy-policy/..

Twitter

At the moment, we use the following social media plug-ins: Twitter. In doing so, we used a so-called two-click solution. That means that if you visit our page, in principle we do not pass on any personal data to plug-in providers. You can recognize the providers of plug-ins through the tag above the first letter of their name or their logo. We give you the possibility to communicate directly with the provider of the plug-in through a button. The plug-in provider is only notified that you have visited our website if you click on the highlighted field and activate it. The data gathered automatically when visiting the website (see above) is also transmitted. By activating the plug-in, personal data is transmitted by you to the plug-in provider and stored there (in the USA in the case of American providers). Since the plug-in provider gathers data with cookies in particular, we recommend that you delete all your browser’s cookies before you click on the grayed out button.

We have no influence on the data gathered and how it is processed. We are also unaware of the complete scope of data collected and what time limits apply to their storage. We have no information about the deleting of data collected by the plug-in provider.

The plug-in provider saves this data as user profiles and uses it for advertising, market research and/or needs-based design of their website. This kind of analysis takes place (even for users that are not logged in) to deliver needs-based advertising and to inform other users of social networks about your activity on our website. You have the right to object to the creation of user profiles. However, you have to contact the provider of the plug-in in order to be able to do so. By using plug-ins, we give you the opportunity to interact with other users and social networks, which allows us to improve our Internet presence and make it more interesting for you as a user. The legal basis for the use of plug-ins is article 6, paragraph 1 S. 1 lit. f DS-GVO.

Data forwarding happens regardless of whether you have an account with the plug-in provider and you are logged in. If you are logged in with the plug-in provider, then the data we have collected is directly connected with the account that exists with the plug-in provider. If you push the activated button and you link to the page, for example, then the plug-in provider saves this information in your user account and publically shares it with your contacts. We recommend that you log out of social networks regularly, especially before activating the button, which will prevent a connection with your profile at the plug-in provider.

Further information about the scope and nature of data collected and how the plug-in provider processes it can be found in their data protection statement. There, you will also find further information about your rights and the settings you can use to protect your privacy: Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA; twitter.com/privacy. Twitter is subject to the EU-US-Privacy Shield, www.privacyshield.gov/EU-US-Framework.

A/B-Testing

(1) This website continues to analyze user behavior with so-called A/B testing. This allows us to show you our website with slightly variable content on the basis of profile assignment. We can analyze our Internet presence, improve it regularly and make it more interesting to you as a user. The legal basis for A/B testing is article 6, paragraph 1 S. 1 lit. f DS-GVO.

Cookies (see above) are used for this analysis and saved on your computer. You can prevent this analysis by deleting existing cookies and preventing their storage. If you would like to prevent the storage of cookies, then we must point out that it is possible that you may not be able to use all functions on our website completely. Preventing the saving of cookies is possible by adjusting your browser’s settings. Preventing A/B testing is also possible by clicking on the following link: http://www.abtasty.com/#abtastyoptout=1. The cookie that is then activated leads to a stop of AB Tasty. The opt-out is saved in a special cookie and remains valid as long as the cookie is not deleted.

Before analysis is performed, IP addressed are shortened. This means that a personal connection is virtually impossible. The IP address forwarded by your browser is not connected with the other data we collect.

The provider of these analytic services is AB Tasty GmbH, Am Hof 20-26, 50667 Köln, Deutschland.

Hotjar

This website uses Hotjar, analytic software made by Hotjar Ltd. (“Hotjar”) (http://www.hotjar.com, 3 Lyons Range, 20 Bisazza Street, Sliema SLM 1640, Malta, Europe). Hotjar allows us to measure and analyze user behavior (clicks, mouse movements, scrolling, etc.) on our website. The information that is generated as a ‘tracking code’ and cookie when you visit our website is sent to Hotjar’s servers in Ireland and saved there. The legal basis for using Hotjar is article 6, paragraph 1 S. 1 lit. f DS-GVO.

The tracking code collects the following information:

Device-dependent data

The following information can be logged by your device and your browser:

- Your device’s IP address (collected and saved in an anonymised format)

- Your email address, including your first and last name, insofar as these have been provided by you through our website

- Your device’s screen size

- Device type and browser information

- Geographical location (only the country)

- The preferred language you see our website in

Log data

The following data is automatically created by our servers when Hotjar is used:

- Referring domain

- Sites visited

- Geographical location (only the country)

- The preferred language you see our website in

- Date and time of access to website

Hotjar uses this information to analyze your use of our website, to generate reports about usage as well as other services that relate to website use and Internet analysis. Hotjar uses services provided by third parties to deliver its own services, such as Google Analytics and Optimizely. These third parties can store information that your browser sends when visiting the website, such as cookies or IP requests, for example. For more information about how Google Analytics and Optimizely use and store data, please refer to their data protection statements.

If you continue to use this website, then you agree to the above mentioned processing of data by Hotjar and their third parties as part of their data protections statements.

The cookies that Hotjar uses have various ‘lifespans’. Some remain for up to 365 days and some remain valid only for the duration of the actual visit.

You can prevent the collection of data by Hotjar by clicking on this link : deactivate Hotjar.

Updates to this data protection statement

We reserve the right to update this data protection statement as necessary in relation to technical developments or in connection with the provision of new services or products. You will always be able to see the current version on the website.